Kartic's Musings on Corporate Information and Knowledge Management

October 18, 2007

Incoming emails for a Document Library or a List

Filed under: SharePoint — Tags: , , , , , — kartickapur @ 12:28 am

We had a requirement for a solution to store Emails in a document library. While investigating the option of sending an email directly to a document library, we came across other mailing in functionality of SharePoint.

Ofcourse emails can be stored as .eml or .msg files with attachments in a document library (These can be mailed to the doc library), however, other useful Demos for mail in features are given below:

Users can email their discussions to a discussion board

The Demo not only gives technical details of configuring the server to accept incoming emails, but also gives an example of a discussion board entry being e-mailed directly to the board.

This feature can be used in any other list like – task list, calendar, issue list, announcement.

The Demo can be seen or downloaded at:  

http://office.microsoft.com/en-us/sharepointserver/HA102047921033.aspx

Users can mail the documents as attachments to a document library

The link gives a demonstration of SharePoint feature which allows documents to be mailed to a document library as attachments.

The Incoming email settings can be modified to store the attachments in a folder structure grouped by email sender, grouped by email subject or in a root folder.

The Demo can be seen at:

http://www.sharepointhosting.com/tutorials/email-sharepoint-document-library/email-sharepoint-document-library.html

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3 Comments »

  1. Our company has been utilizing Exchange Public folders with custom fields used for filtering / views. I launched a development sharepoint site and mail-enabled a document library. I am using content type to mimic the functionality I had in the document library.

    What you say above is true, incoming E-mails with attachments can be stored into the root folder or a folder created on the fly, either by E-mail sender or by subject line. The problem is, it arrives in an .eml format and strips the attachment from the body of the E-mail so what you end up with is an E-mail body and an unrelated E-mail attachment. Is there a solution to this? I want to keep the mail and attachment together, not split into two pieces. Furthermore, I would be able to resend the E-mail (with attachmets) if necessary which may mean dragging and dropping the .msg back into Outlook.

    I’ve been scouring the Internet. If you know of a solution I’d sure like to know about it.

    Thanks;

    Dave

    Comment by Dave — November 19, 2008 @ 4:45 pm

  2. i know you can drag and drop the actual email from your outlook client into the explorer view of the doc library and it stores it in /msg format with message and attachments…

    Comment by Rod — August 5, 2009 @ 12:06 pm

  3. Sorry but you’re wrong :
    http://office.microsoft.com/en-us/sharepointserver/HA100823071033.aspx?pid=CH101237651033
    Tasks and issues lists can NOT receive emails natively.

    Comment by Seb — January 20, 2010 @ 10:39 am


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